Checklist for Regional Workshop at NEIU
Sept. 18-19 2015
1. Host Checklist
As Early as Possible
Get 2 rooms for tutorials1 room with capacity ~701 room with capacity ~50Space for demos/posters
- Find keynote speaker
Create flyer for event: flyerEvent registration site (http://www.tinyurl.com/geni-neiu or https://docs.google.com/forms/d/1E4hqkCusCETPofAGOvzprD60RCjPOxwO3r0IveT2YoQ/viewform)Create event website (http://www.geni.net/geni-neiu or http://www.gracielaperera.com/GENI/GENI_EL_CENTRO/HOME.html)- Email/distribute flyer in colleges/universities in region
- NEIU
- Peter Kimmel, P-Kimmel@neiu.edu
- Marcelo Sztainberg, M-Sztainberg@neiu.edu
- Sylvia Atsalis s-atsalis@neiu.edu
- Maria Luna-Duarte,m-duarte@neiu.edu
- Rebecca, mrlamadr@neiu.edu
- Maria Genao-Homs, m-genao-homs@neiu.edu
- Lidia Filus, L-Filus@neiu.edu
- Katherine Bird, k-bird@neiu.edu
- Joe Hibdon, j-hibdonjr@neiu.edu
- Jade, Stanley, J-Stanley@neiu.edu
- Terrence Black, t-black@neiu.edu
- Mirza Baig, mn-baig@neiu.edu
- Thomas Tobin, t-tobin@neiu.edu
- Kenneth Beyer, k-beyer@neiu.edu
- Richard Helldobler, rjhelldo@neiu.edu
- James Thompson, j-thompson11@neiu.edu
- Mateen Khumawala, m-khumawala@neiu.edu
- Fausto Ortiz, fortiz1i@neiu.edu
- Ozair Noor, O-Noor@neiu.edu
- Isaura Pulido, i-pulido1@neiu.edu
- Janett Ramos, j-ramos29@neiu.edu
- Natalie Potts, n-potts@neiu.edu
- Northwestern U
- Joe Mambretti j-mambretti@northwestern.edu
- Peter Dinda, pdinda@northwestern.edu
- Fabián E. Bustamante, fabianb@cs.northwestern.edu
- Larry Henschen, henschen@eecs.northwestern.edu
- U. of Illinois, Chicago
- Jakob Eriksson, jakon@uic.edu (ask to forward to gcasr-participation@mailman.cs.uchicago.edu)
- Loyola U.
- Konstantin Läufer, laufer@cs.luc.edu
- Univeristy of Chicago
- Chinonye "Chi-Chi" Nnakwe, ccnnakwe@uchicago.edu
- Illinois Institute of Technology
- Aron Cullota, culotta@cs.iit.edu
- DePaul U
- ??
- University of Illinois, Urbana-Champaign
- Brighten Godfrey
- Bill Sanders
- Gul Agha
- Detroit area schools
- ??
- U. of Wisconsin, Madison
- Suman Banerjee SUMAN@CS.WISC.EDU
- Parmesh Ramanathan parmesh@ece.wisc.edu
- Milwaukee area schools
- ??
- U. of Indiana, Bloomington
- Ezra Kissel
- Martin Swany
- Nathan Miller
- Purdue U.
- Sonia Fahmy fahmy@cs.purdue.edu
- University of Texas El Paso/CAHSI
- Claudia Casas (CAHSI), ccasas@utep.edu
- Ann Gates, agates@utep.edu
- INDUSTRY LOCAL
- Jonathan Salem Baskin, jonathan@arcadialab.net
- Halock Labs, TerryK@halock.com
- Sergiy Fefilatyevm, Nokia via linkedin
- Juan Gabriel Moreno, juan@jgma.co
- OTHER
- SACNAS Leadership Institude, sli_alumni@sacnas.org
- Hispanic mailing list, hispanicsincomputing@cheetah.cs.fiu.edu.
- Latinas in computing, lic+new@systers.org
- NCWIT Kimberly Kalahar, kimberly.kalahar@colorado.edu
- GENI lists
- geni-announce
- geni-users
- geni-educators
- NEIU
- Start discussions with catering
- Breakfast and lunch on Days 1 & 2
- Food at poster/demo session?
- Start soliciting posters/demos from local universities. Work presented does not have to be GENI related.
Logistics Details
- Seating: Sufficient room for participants to have a laptop and printed instructions in front of them.
- Projector and screen
- Microphone for instructor. Preferably lapel microphone. Microphone on a podium is ok. No handheld microphone.
- Network: Wired ethernet in front of room for instructor. Wireless for attendees.
- Network: Test network to ensure all required ports are open. See instructions. Make sure laptop being used for testing is connected only to the network used by the participants.
- Power: Power at each table.
- Help: It is nice to have a student/staff member available at least the 1st day of the workshop to help with logistics
1 week before event
- Email logistics information to participants
- Link to agenda
- Directions
- Parking
- Badges/nametags for participants
- Sign-up sheets
Few days before event
- Print instructions and worksheets for tutorials
- Signs from parking lots to classrooms (if needed)
2. Joint Host/GPO Checklist
- Registration page for workshop: https://docs.google.com/forms/d/1SjMZ4nFg4YvzspKO-ZLOe4byk-W3qTBW9OozcOmKfd0/
- Web page for workshop
- Event description
- Locatio, directions, parking info
- Link to registration
- Hotel info
- Agenda
4 weeks before event
- Finalize agenda
- Inform instructors so they can make travel arrangements
- Inform attendees.
- Ask for demos/posters
2 weeks before workshop
- Inform GMOC
Create GENI project for workshop- GRW15IllinoisTemp accountsticket #6614
1 week before workshop
- Email pre-workshop tasks: accounts, tools, etc.
- Inform aggregate owners
- Create feedback form for attendees to complete at workshop
After the event
- Follow-up email to attendees
- Delete any temp accounts
- Expire GENI project
Last modified 9 years ago
Last modified on 09/14/15 23:24:36
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Workshop flyer
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